Program Design & Timeline

Champions Program Design

The Champions Program is described at https://openscapes.org and is taught with the Champions Lesson Series, which are open educational resources.

Here are a few example presentations to introduce the Champions program with different audiences, including sharing with leadership and to recruit participants:

High-level timeline

We work with our Partners to plan Champions Cohorts.

This includes coordinating within the partner community, scheduling dates, and preparing the engagement strategy to share the opportunity and attract research teams interested in better practices for their research.

  1. Cohort Planning with partners: 2-5 months prior to Cohort start date.
  2. Pre-Cohort Engagement with potential participants: ~2 months prior to Cohort start date.
  3. Leading Cohort Calls for participants: 2 months.

  • April-June

    • socialize within the partner organization, gain interest and visibility, secure funding

  • July 8: Partners Planning Call

    • Introduce Cohort Structure
      • 4 Cohort Calls + GitHub Clinic
      • Teams (research groups, projects, etc)
      • ~7 teams is ideal (5 max per team) (~35 max is ideal)
    • Review lessons learned from recent Cohorts
    • Pre-Cohort Engagement
      • Planning Doc - Openscapes drafts
    • Onboarding assistants
    • Research community structure
      • How to form teams: https://www.openscapes.org/faq/
    • Propose Cohort Dates

  • July 8-30: Pre-Cohort Engagement

    • Finalize Cohort Dates!

  • July 30: Partners email their colleagues

    • Include details about the opportunity, link to nomination google form and webpage (Openscapes team posts these), and dates!

    • Targeted at PIs/leads

    • Distributed to Partners, if not enough interest open it up to other affiliates/partners

  • July 30 - Aug 20 Nomination period via Google Form

    • PIs sign up and nominate their lab/group (1 sign-up per lab/group)

    • Form will briefly ask about their interest in the program, participation requirements, and confirm their availability for the Cohort dates

    • Form provides recommendations on how to choose 3 lab members to join

  • August 24: Contact selected participants

    • Confirm participation 

    • Schedule 30 mins one-on-ones with each PI

  • August 30: 30-min one-on-ones with each PI

    • Introduce Openscapes, build trust, learn more about PI needs, help them choose who in their lab to participate

    • Confirm full cohort email list of everyone participating from each lab/group

  • August 9: email full cohort (all PIs and group members)

    • email full cohort welcoming and expectations (and suggested pre-work reading/videos)

  • Sept 17-Oct 29: our awesome cohort

    • Open data science, leadership, community building.

    • GitHub Clinic

    • Openscapes Social

  • November

    • Post final blogs, co-write with Partners

Here is an example timeline that includes Pre-program engagement, Openscapes Champions Program, and Post-program follow-up, visualized by Anna Holder and Corey Clatterbuck for the California Waterboards Cohort.

Example timeline for an Openscapes Cohort. Orange timeline bar at bottom of image extends from Aug 2022 to Jan 2023. Headings at top of image define shapes that label elements on the timeline. "Pre-program engagement" marked by orange horizontal line spans 1.5 weeks and includes Instructor:Team 1:1 meetings; "Openscapes Champions Program" marked by blue diamonds (Cohort Call, 2hrs weekly), magenta horizontal lines (Seaside Chats, 1hr weekly between Cohort Calls), green squares (Co-working Sessions, optional, 1hr weekly on Fridays); "Post-program follow-up" marked by magenta triangles (2-month Cohort Seaside Chat of 1hr). Vertical lines intersect with timeline at blue diamonds to indicate Cohort Call 1 on 8/17, Call 2 on 8/31, Call 3 on 9/14, Call 4 on 9/28, Call 5 on 10/19. Vertical lines intersect with timeline at green square to indicate co-working on 9/9, 9/23, 10/7, 10/14. Vertical line intersects with timeline at magenta triangle to indicate 2-month Cohort Seaside Chat on 12/14.